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\def\ithead#1{{\bf #1 \ }\ignorespaces}
\title{Report of the 1993 UKTUG AGM}
\author[R. A. Bailey]{R. A. Bailey \\ Hon. Secretary 1991--}
\begin{article}
\subsection*{Official report of the AGM of the UK \TeX\ Users
Group\\held at Aston University (Room 708, Main Building)\\ on Wednesday
20~October 1993 at 1140 hours }

There were at least twenty-five members present. The following is a
brief summary of the business transacted; it is  categorized by,
roughly, the numbered agenda items.



\begin{enumerate}
      \item \ithead{Report of the 1992 AGM}
This report had already been published in {\em Baskerville}, Volume~3, 
Number~1. Copies were also available at the meeting. The report 
was received as correct.

\item \ithead{Matters Arising not elsewhere on the agenda}
The Secretary reported developments on two agenda items.
\begin{enumerate}
\item [6] Of the committee membership in November 1993, four people had 
resigned because of pressure of other work: 
S.~F.~Brooks, I.~McNeil-Sinclair, D.~V.~Murphy and G.~Toal.
\item [12] The committee had considered the suggestions made from the floor and
decided that:
\begin{itemize}
\item the Group does not have the resources to organize professional
  training but should attempt to provide information about training;
\item members should not be able to elect to receive notices from
  \ukt\ primarily by electronic mail or primarily by ordinary mail,
  because this would effectively double the workload of the officers
  concerned;
\item there should be a \ukt\ Membership List as soon as the committee
  has sufficient resources to produce one.
\end{itemize}
\end{enumerate}

\item \ithead{Chairman's Report} The Chairman, P.~Abbott, read his
  report; he apologized for the sick leave which had prevented him
  playing as active a part as he would have liked, and described the
  success of the international \TeX\ Users' Group meeting held at
  Aston in the summer.

\item \ithead{Approval of Accounts}
The Treasurer's report was given orally. Copies of the unaudited accounts for 
1992--93 were presented. When audited, the accounts will appear in {\em 
Baskerville}.

There was some discussion of the loss made on the two-day meeting at Royal 
Holloway and Bedford New College in April 1993, which had been the Group's 
first residential meeting. The incoming committee was asked to learn from this 
experience.
\item \ithead{Appointment of Auditor(s)}
Colin Smith was reappointed auditor for 1994, and thanked for his work to date.
It was agreed to pay him an honorarium of \pounds 25.

\item \ithead{Membership Fees}
The Treasurer proposed the following motion, on behalf of the committee:
\begin{quote}
  \it The membership fee for 1994 shall be \pounds 18.00 for full
  membership or \pounds 9.00 for full-time student membership. Anyone
  who joins the UK \TeX\ Users' Group on or after 1~October 1993 will,
  for the above fee, become a member until 31~December 1994, although
  they will be ineligible to vote on business of the UK \TeX\ Users'
  Group until 1~January 1994. There will be no reduced membership fee
  for those joining after 1~May 1994.
\end{quote}
It was passed {\it nem.\ con.\/} However, it was pointed out that the proposed 
increased frequency of {\it Baskerville\/} was a substantial new benefit of 
membership, and that some costs previously absorbed by members' institutions 
might have to be paid in future. The incoming committee was asked to bear these
points in mind when recommending the 1995 membership fee.

\item \ithead{Meetings Fees}
The Treasurer proposed the following motion, on behalf of the committee:
\begin{quote}
\it 
The customary fees for attending ordinary meetings and workshops shall remain 
at their 1992--1993 levels, that is:
\[
\begin{tabular}{ll}
for meetings---&\pounds 20 for members\\
&\pounds 30 for non-members\\
for attending workshops---&
\pounds 30 for members\\
&\pounds 40 for non-members.\\
\end{tabular}
\]
\end{quote}
It was passed {\it nem.\ con.\/} 
Members were reminded that the differential is set so that
members recoup their membership fees by attending 
only two meetings. 

\item \ithead{New Chair}
The outgoing Chairman announced that only one nomination for Chairman had 
been received. Therefore, no ballot would be necessary, 
and the new Chairman would be C.~A.~Rowley. 
\item \ithead{Election of Committee} Of the previous committee,
  R.~Fairbairns and S.~P.~Q.~Rahtz continued.  Of those retiring,
  R.~A.~Bailey stood for re-election. Further nominations for
  committee membership had been received for M.~Clark, J.~Fine,
  A.~Jeffrey and A.~Nimmo.  These five people were all elected to the
  committee, bringing the total size of the committee to seven
  (excluding the Chair).

Subsequently, the committee co-opted P.~Abbott and C.~Hewlett.

\item\ithead{Newsletter Editor} S.~P.~Q.~Rahtz, the current editor the
  Group's newsletter, {\em Baskerville}, reported his intention to
  publish one issue every two months, with content and frequency
  taking precedence over absolute quality. The meeting supported this
  approach.
\item \ithead{Topics for Meetings} The membership made the following
  suggestions for meetings.
\begin{itemize}
\item A one-day basic introductory course twice per year, to be
  advertised widely, and to make sufficient profit to subsidize
  conferences.
\item A one-day `New Developments' briefing twice per year, with the
  opportunity to bring floppy discs and obtain updates of software.
\item \LaTeX3.
\item New Typesetting System.
\item Local evening meetings on the model of the Royal Statistical Society, 
perhaps with the same speaker at several meetings.
\item Joint meetings with other societies.
\item Meetings to be held in academic breaks, so that more members can
  attend.
\item Meetings to last at most one day, usually.
\end{itemize}

\item \ithead{Aston Archive} P.~Abbott reported that {\tt uk.ac.tex}
  would cease to exist at the end of 1993, but that the Aston Archive
  would be maintained for the foreseeable future, with {\tt ftp}
  access. The meeting thanked P.~Abbott for managing the Archive for
  so many years. The question was raised as to whether the Archive
  should formally belong to \ukt.
\item \ithead{\TeX nical services to members} There was some
  discussion about whether the \ukt\ should, or could, provide
  standard em\TeX\ and oz\TeX\ distributions; about the links between
  such distributions and the Archive; about maintaining standard sets
  and documentation jointly with GUTenberg; about the desirability and
  possibility of providing software to non-members, perhaps at a
  higher cost; about answering questions relating to the installation
  and set-up of any software distributed by the group. The committee
  was asked to consider these matters.
\item \ithead{Cathy Booth Memorial Fund} The meeting approved the
  establishment of a trust to administer the Cathy Booth Memorial
  Fund.
\item \ithead{Deaths} The deaths were reported of \ukt\ member
  Catherine Griffin and Yuri Melnichuk, a founding member of the
  Ukrainian \TeX\ users' group visiting the U.~K., both in summer
  1993.
\item \ithead{TUG'93 Hardship Fund} P.~Taylor reported that the \ukt\ 
  had donated \pounds 1000 to this fund, which had over \pounds 5000
  in total. It had been used to pay some travel and accommodation
  expenses of 16 participants at TUG'93, mostly from Central and
  Eastern Europe, who would otherwise have been unable to attend. The
  \ukt\ was thanked for its donation.
\end{enumerate}
\end{article}

